How to Load Paper in a Copy Machine

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Copy machines allow you to make duplicates of documents that could be necessary if you are filing documents or wishing to send documents to another party. In time, the paper trays of your copy machine will need to be refilled. Loading the paper correctly into a copy machine will help you reduce paper jams and avoid other complications while using the machine.

Things You'll Need

  • Copy machine
  • Paper

Determine which tray needs to be refilled. If your copy machine has only one tray, your job will be simple, but some copy machines have multiple paper trays. Such machines usually have an indicator light on the copy machine to inform you which tray is empty. Otherwise, you will have to pull out each tray in order to determine which tray is empty.

Get the right size paper for the empty tray. Depending on your needs or the needs of your office, different trays in the copy machine may take different sizes of paper. Most copy machine trays accommodate standard sizes of paper.

Slide the paper tray from the copy machine. Continue pulling the tray out until you can fit paper into the tray. The tray may lock in place when it has extended as far as it goes.

Gather a stack of paper. Tap the edges of the pieces of paper against a table or other surface in order to line up the pieces of paper.

Find the “Fill to here” line on the inside of the paper tray. The line tells you how much paper can be loaded into that tray. Exceeding this limit might cause the copy machine to jam while making copies.

Fit the paper into the tray. The paper tray will have guides on each side. Make sure that the paper fits snuggly against each of these guides.

Check for the “Fill to here” line. If you cannot see the line, you will need to remove some paper from the tray.

Slide the tray back into the copy machine. You will then be able to make copies.

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