How to Design a Work Office
A work office is a space used to complete projects, tasks and other duties needed to operate a business or organization. Designing the space takes time and forethought in terms of organization and equipment. This office will house not only the business' paperwork but also any employees working for the company. Simply follow the steps below, and you will be on the way to completing your work office in no time.
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Things You'll Need
- Work Table (at least one) Desks (for each person using the work office) Chairs Sofa or Reception-Area Seating Computer (at least one for each person) Printer (laser or ink jet) Other Computer Hardware (such as a scanner) Phone System (basic phone or private branch or PBX system) Fax Machine Filing Cabinets and Other Storage Paper, Pencils and Other Office Supplies
Instructions
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Finding a Space for a Work Office
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1
Determine the location for your work office. Will it be located in a commercial or residential space? For a commercial space, start looking at real estate listings. For a residential office, decide which room you will use as a work office.
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2
Visit several commercial locations if you are looking for space for lease or for sale. Decide on a space. Close the real estate transaction on the commercial property.
If you decide to have a residential office, clean out the room you've selected.
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3
Sketch out at least two possible layouts of your work office. Include where you would like to place the desks, work tables, computers, file cabinets, chairs, sofa and other elements. These are general layouts---nothing in concrete. Break down the work office into different areas: the desk space, filing and electronics. Decide which layouts you will use for your work office.
Planning the Work Office
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4
Fine-tune the layout sketched out in Section I. If working with a commercial property, make adjustments so the sketch represents the size of the room.
Add or delete items.
Position your equipment so you can access it quickly. If the printer is used daily, place it close to your desk and computer. When setting up hardware, be aware of access to drives, trays and cords. Give yourself plenty of room for drawers, cords and leg room.
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5
Make a list of the items you currently have for the work office. List any computers, furniture and other hardware.
Next, make a list of equipment items you will need to purchase for your work office. Think in terms of what you will need to perform tasks in the office.
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6
Make a list of organization needs: file cabinets, computer disc storage, file folders and other record-keeping equipment. Think in terms of long-term storage. You will need a way to maintain records, not only for tax purposes but also for documentation and records.
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7
Determine your communication needs: telephone lines, cable television service and Internet connections. If any telephone or cable outlets need to be installed, contact your local communication company and arrange an appointment.
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8
Locate stores, vendors and Web sites with the best prices for your equipment and organizational needs. Shop around for the best deals. Set up any credit accounts or line of credits to purchase equipment and accessories.
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Tips & Warnings
Don't forget to think about work tables and other work spaces if you have to spread out work. Second-hand goods and equipment may help save you money. Look around your current home or work office for furniture or equipment that can be used in your new work office.
