How to Report Workplace Accidents


Employees are required to inform employers about all workplace accidents. The information may be used to determine the eligibility of worker benefits and to improve safety procedures. The Social Security administration distributes disablement benefits, reduced earnings allowances and industrial death benefits to qualified workers and/or their families. Workers' compensation benefits are also available to employees who are injured in the workplace. Employees are eligible to receive workers' compensation immediately after they are hired and begin working. Social Security benefits cannot be claimed until employees have an established work history.

Review employee handbook for proper accident reporting procedure. Do this immediately after being hired. Know company policy prior to an accident.You may be required to inform a manager, supervisor or human resources employee after an accident.

Obtain and fill out an accident report form. Ask for the company’s official document. Complete the form neatly. Use a black or blue ink pen. Write in complete sentences.

Provide personal information. Write full name, home address. and job title of injured person.

Complete the "about you" section only if you are completing the form on behalf of the person who had the accident. For example, if a fellow employee is involved in an accident and is injured so badly that he or she cannot complete the form, you can do so on that co-worker's behalf. Provide your name, home address, and job title.

Pinpoint the accident's time and date. Be specific. Do not guess about the date or time. Doing so may cause the worker's claim to be denied.

Pinpoint accident location. Explain exactly where you (and, if applicable, your co-workers) were when the accident occurred. Be as specific as possible, mentioning the building, floor, and/or room where the accident happened.

Describe the cause of the accident. Explain your actions prior to the accident., and describe what tasks you were performing. List other employees who were involved or who witnessed the accident. Report all relevant actives, including misconduct of other employees if you observed that. For instance, write "I slipped in a recently mopped area that did not have a 'wet floor' sign visible."

Explain the nature of your injury. Be specific. List all known complications that occurred as a result of the accident. For example, "I hurt my arm and back when I fell."

Sign and date the form. Request a copy for your records.

Tips & Warnings

  • Ask witnesses to write statements immediately after the accident.
  • Not reporting accidents immediately may result in a denial of workers' compensation claims.

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