How to Use Multiple Signatures in Microsoft Outlook

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By Traqqer
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Microsoft Outlook is the ubiquitous email tool. We use it everyday and for all the gripes that people have over Microsoft, we have to admit that Outlook is a pretty darn good piece of software. It has a lot of features and functions that make emailing easy and robust. One of these features is the email signatures. Most of us use just one signature, but there are cases where multiple signatures would be useful, such as when you want to present yourself as a technical person to one group of customers and a manager to another group. Here’s how you can do this…

Difficulty: Easy

Instructions

Things You'll Need:

Microsoft Outlook
Desire to use more than one e-mail signature

Step 1

First, setup up your most used signature (and most used title) as the default signature. You can create your signature by going to Tools\Options and then clicking the Mail Format tab. Click the Signature button near the bottom and you’ll be presented with a dialog window where you can create new signatures. Create one now and it will become your main (or default signature).
Step 2

Then create another signature (e.g., with a different title) and save it under a different signature name. For example, if your default is “John Doe,” then call your alternative something like “John Doe – Alternate.”
Step 3

Now when you start a new email, your default signature will appear in the email window. To use your alternate signature, right-click over the signature and you will see a pop-up menu with the two signature choices. Choose “John-Do – Alternate” and you’ll see your alternate signature replace the default one. You can create multiple (more than two) signatures if you wish.

Comments

Mindee94 said

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on 7/9/2009 Cool, did not know a person could use multiple signatures with Outlook. This feature will definitely come in handy in the near future. Thanks for the detailed steps for the not so savvy as myself. Mindee