How to Make Job Offers

So you've gotten the hard parts out of the way: writing the job description, completing the interviews and narrowing down the candidates. Once you have chosen the desired candidate, next comes the easy part--making the offer.

Things You'll Need

• Copy of the chosen applicant's resume or application Notes from the chosen applicant's interview Pen and paper or word processing software such as Microsoft Word

Instructions

1. Confirm salary and benefits information with Human Resources or the hiring manager as well as some tentative start dates.

2. Call the applicant to verbally extend the job offer. Inform him or her of the offered salary and related benefits. An applicant can choose to counter the offer, so be prepared to discuss potential opportunities for negotiation.

3. Confirm the details. If the applicant accepts the offer, let him or her know that you will follow up with a written offer.

4. Discuss timelines. Inform the applicant of the date(s) that have been discussed for them to start and get their feedback on the date that works best.

5. Create an offer letter congratulating the applicant that includes the title of the position, the agreed upon salary and the start date. You should also include any other pertinent information on company policies, benefits, training or any preparation that needs to be completed before the new employee starts.

Tips & Warnings

• Be prepared before contacting the applicant; some positions's salaries and benefits are non-negotiable. Be prepared to communicate this if it is the case. Some employers email a copy of the letter as well as mailing a hard copy. This gives the new employee immediate notification and confirmation if he or she needs to make arrangements. An offer letter is considered a contract. Although it is not required, some employers require that a new employee sign the offer letter and return it to Human Resources or sign it and bring it with them on their first day. The signed copy goes into their employee file.