How to Complete Daily Observation Reports
Daily observation reports are effective in measuring a trainee's ability or skill level for a job or promotion. While daily observation reports can last several days and cover a series of questions and categories, they are generally used to arrive at a final evaluation of the trainee and his overall ability within his job.
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Instructions
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Type in the name of the trainee and the name of the Field Training Officer (FTO) as directed. Most Daily Observation Reports include a line for the FTO.
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Type the date, phase and day of the week. For example, "September 01, 2001, Phase 1 Training, Tuesday."
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Review the rating instructions. The FTO must rate the trainee based on several categories. Common ratings include: Needs Improvement (NI), Competent (C) and Not Observed (NO).
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Evaluate the performance. For example, rate the trainee's knowledge of departmental policies, decision-making/problem-solving skills and level of self-motivation. Circle NI, C or NO depending on which most accurately describes the trainee's level at the time of the report. Provide a rating for each category.
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Rate the trainee's interpersonal skills. For example, rate the trainee's communication skills, acceptance of criticism and self-image/confidence. Circle NI, C or NO depending on which most accurately describes the trainee's level at the time of the report.
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Rate the trainee's knowledge. For example, rate her knowledge regarding departmental policies/procedures and other applicable codes. Circle the rating that you want to give her.
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Rate the trainee's job readiness. Rate the trainee based on his knowledge of policies and ability to perform job duties.
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Finish the report by including notes. Notes can include observations regarding the trainee's potential for success. You may also list any concerns.
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Have the trainee sign the daily observation report after you review it with her. Include her badge or employee number and date.
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Sign the daily observation report.
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Tips & Warnings
Always explain how and why you have rated the trainee as you have.
Resources
- Photo Credit Type the Required Information for Your Next Daily Observation Report
