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Step 1
Copy and paste the HTML code for the email into a blank Notepad file. Depending on where you created or grabbed the HTML email, there should be an option to "View Source" or "View HTML." For example, if you used Dreamweaver to create the email, you have the option to split the screen between design view and HTML view.
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Step 2
Start by looking for all "<p>" or "<br>" HTML tags. Delete each of these tags and create a manual line break (press the enter key) to create the same spaces between your paragraphs.
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Step 3
Remove the rest of the HTML tags from the code. Anything bounded by a "<" and a ">" should be deleted (including the brackets). Look for <a href> tags (these are the tags that create links). Copy and paste the URL to the next line before deleting the tag. Add the words "Go To" before the URL address so that readers will know they should visit that site.
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Step 4
Keep the line that used to be between your <title> tags at the top of the email, so that viewers will be able to get an idea of what the email is about before reading the rest.
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Step 5
Look over the remaining code to see what makes sense in the overall message. Remove any references to pictures (such as "Look at the photo to the right.") since the viewer will not see any images. If you need to add emphasis to a word, either add asterisks around the word or put it in all capital letters.
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Step 6
Add a few lines at the end of the text email with your company name, phone number, website address, email and any other identifying information you feel the reader would need to see. Remember that this information is not clickable to the text email reader, so write out the complete address information.
