How to Make a Landscaping Contract

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Landscaper trimming the grass with a weed wacker.
Landscaper trimming the grass with a weed wacker. (Image: tommaso79/iStock/Getty Images)

A landscaping contract is filled with information about the landscaping project that is expected. The purpose of the contract is to make sure that both the landscaping company and the client are in agreement to the same terms and leave no room for argument or misunderstandings about such issues as time frame and cost.

Develop an introduction. In the beginning of the landscaping contract mention that this is an agreement between the company and the client, and identify each by name and address. Mention the dates and location that the service will take place and that both parties agree to the terms listed on the contract.

List the first aspect of the agreement in the second paragraph of the contract. Include a declaration that contractor is responsible for bringing his own materials as well as responsible for the employees that are working with him. A date for completion of the job should also be mentioned. Include allowable exceptions, such as bad weather or extreme heat or cold, that could extend the completion date.

Write the amount the contractor will be paid for the job, as well as a detailed payment schedule, in the third segment or paragraph. Include extra fees that may be expected. For example, if a permit is required for the specific job at hand, then that cost should be included but itemized separately. Include a clause that specifies that if payments are not made on time, work is suspended until they are made.

Explain the contractor's responsibilities in the fourth paragraph. You cannot say simply "landscaping services," but must includes a very specific description of every element of the work to be done. All pruning and trimming descriptions should be precise with respect to dimensions, heights and clearances. Routine jobs, like turf mowing and maintenance, should be note with a schedule of how frequently the job is performed. Address disease and pest control and weed control, as well as debris removal.

Note insurance requirements on the fifth section - it's appropriate here for the contractor to warrant that he has all necessary statutory coverages, and to name the insurance carrier and policy number. If there are any items or situations that may arise for which the contractor will not be liable, these exclusions should be specifically noted.

Offer other information in the sixth section of the landscaping contract. For example, address the possibility and permissibility of the contractor's hiring subcontractors to perform certain specific portions of the work. This section should also cover any contingencies that may occur during the time of the work, including acts of God like tornadoes, earthquakes, fires and floods.

Finish the landscaping contract with a list of the client's responsibilities, including making timely payments and for being on the property when the contractor arrives for work. The contract concludes with spaces for the parties to sign; is requested by either party, a witness can also sign. Make sure to date the contract!

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