How to Run an Affordable Videoconferencing

To achieve a successful affordable video conferencing, reliable and quality video conferencing system are a must. Having quality systems and equipment will ensure that there will be faster, more efficient, and hassle free communications with the parties involved during business video conferencing.

Difficulty: Easy

Instructions

Things You'll Need:

• Computer
• Webcam
• Microphone
• Remote meeting software

1. To be able to run a videoconferencing you will need the software to do it. In the market there are more than dozen of companies competing to get you as their customer. They offer affordable plans and you can try before you buy it.
   Citrix GoToMeeting and Webex MeetMenow are the better videoconferencing products in the market. You can visit their websites to get and idea.
   
   http://www.gotomeeting.com
   http://www.webex.com

2. After you download any videoconferencing software it is time to test it before you do it for real. Setup your webcam and microphone to work properly with the software.

3. Start the meeting and send the link or invite some friends or family to participate, so you can test it before hand.
   Take note of every problem you might have in the test meeting and fix it.

4. After some tests you will be a lot more confident and ready to present your material to customer or business people.
   Even though you did some tests you should do the first meeting to a small group of people to see how you feel.

5. Consider that people will see and hear your presentation you might take some things in consideration:
   
   - Dress appropriately. Wear as a respectful business man, don't wear something that will make the audience pay attention more in your clothes than in the presentation
   
   - Don't eat or drink. That's very impolite to everyone that is participating
   
   - Use your manner. Introduce yourself, speak clearly, don't interrupt, turn off your cell phone, and make eye contact.

6. After you finish your presentation you must thank everyone that participate and depend on the reason of the meeting you can record it and send them the link to watch it later if they want to.

7. If possible ask them to answer a survey on how was your presentation and take the feedback to improve for the next videoconferencing you host.

Tips & Warnings

• Do some tests with your family or friends before you do presentation to other people
• Try all services before buy them
• Don't forget to cancel it before the free trial expire or some companies will charge you credit card
• Read the TOS and Privacy Policy to understand what you can really do and things to avoid

Resources

• Affordable Web Conferencing
• GoToMeeting
• Webex

[yellowstar2000]

on 6/9/2009 decent article! well planned and written. thanks for the info. good luck and welcome to the ehow community :)

[sallyemaycreate]

on 6/8/2009 Welcome, Good article and information!