How to Create an Archive Folder in Outlook 2007

Outlook 2007 allows you to save hundreds of email messages, whether in your inbox or distributed throughout various folders. However, just because Outlook is capable of containing so many email messages it does not mean it is good to do so. In fact, too many stored messages can bog down the entire system. Creating an archive folder allows the email to be removed from the server and stored on the local computer, freeing space on the server for other data.

Instructions

1. Start Microsoft Outlook. From the main Outlook window, go to the "Tools" menu and click on "Options."

2. Click the "Mail Setup" tab. Click "Data Files." The Outlook Data Files window will open.

3. Click the "Add" button, select "Office Outlook Personal Folders File" and click "OK."

4. Select a location in which to save archived files in the "Save In" drop-down list. Enter a name for this file and click "OK" to save it.

5. Enter the name for this file in the "Name" field of the Create Microsoft Personal Folders dialog box. Click "OK" to finish creating the archive folder.

References

• Microsoft: Create and Use .pst data Files in Different Versions of Outlook

Resources

• Read this Article in Spanish
• Microsoft: Use AutoArchive to Move Old Messages to an Archive Folder, Automatically
• Microsoft: Outlook 2010