How to Create an Archive Folder in Outlook 2007

Outlook 2007 allows you to save hundreds of email messages, whether in your inbox or distributed throughout various folders. However, just because Outlook is capable of containing them does not mean it is good to do so. In fact, too many stored messages can bog down the entire system. Creating an archive folder allows the emails to be removed from the server and stored on the local computer, freeing space on the server for other data.

Difficulty: Moderately Easy

Instructions

1. 
    

   Start Microsoft Outlook. From the main Outlook window, go to the "Tools" menu and click on "Options." The "Options" dialog will open.

2. 
    

   Go to the "Mail Setup" tab of the dialog. Click "Data Files." The "Outlook Data Files" window will open.

3. 
    

   Click the "Add" button. On the "New Outlook Data File" window, select "Office Outlook Personal Folders File" and click "OK."

4. 
    

   Select a location in which to save archived files in the "Save In" drop-down list. Enter a name for this file and click "OK" to save it.

5. 
    

   Enter the name entered for this file in the "Name" field of the "Create Microsoft Personal Folders" dialog box. Click "OK" to finish creating the archive folder.

References

• Microsoft Outlook Homepage