How to Add a Folder of Contacts to a Distribution List in Outlook

A distribution list is a list of your contacts that are part of a similar group. For example, you might have a distribution list that contains only coworkers, only clients or only mid-level management. You can then easily send an email to the entire distribution list. Adding a folder of contacts to your distribution list is easy.

Difficulty: Moderately Easy

Instructions

Distribution List

1. Click on "Tools" and then "Address Book."

2. Click on "Contacts" in the address book. It is next to the "Show names from" prompt.

3. Click on "File" and then "New Entry."

4. Click "New Distribution List" to add a distribution list as your new entry.

5. Select "In the Contacts" when the prompt asks you where you would like to put the new entry. This should be the default selection.

6. Click OK to create the new distribution list.

Adding the Folder

7. Insert the desired name of your new distribution list in the "Name" box.

8. Click on the "Select Members" option.

9. Click on the folder that contains the members you would like to add to your distribution list.

10. Click "Save and Close."

Tips & Warnings

• You can save your distribution list in your address book, rather than in your Contacts folder, if desired.

References

• How to Create a Distribution List From Your Contacts in Outlook