How to Set Up a Windows Print Server
When a computer is connected to a printer, the print job is sent directly to the printer. A Windows print server enables multiple computers to access shared printers. The printers are often shared over a network, whether it be a few computers in a household printing to one printer, or a business. In larger settings (such as businesses) there is sometimes a standalone computer or device that routes print jobs to the appropriate printer (when multiple printers are required). This guide assumes you have a basic understanding of Windows and LANs.
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Instructions
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Setting Up the Server
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1
Connect the printer to the router with a USB cable or a printer cable.
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2
Locate the IP address of the printer and the router. The IP addresses should be the same since the router is the print server. Log into your router to access the information. Every router is slightly different, so check your router's manual on how to log in.
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3
Acquire your printer drivers. If you do not have a disc handy, you can most likely download them from the manufacturer's website.
Installing the Printer
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4
Go into "Control Panel" and choose "Printers," then "Add Printers." The location for this may vary, depending on what version of Windows you are using.
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Select "Local Printer" and uncheck "Plug and Play." Click "Next."
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6
Choose "Create a New Port" on the next screen and select "Standard TCP/IP Port." Click "Next."
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Click "Next" on the "TCP/IP Wizard" that opens.
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Enter the IP address you got from the router and give it any name you'd like. Click "Next."
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9
Select "Custom" and then click the "Settings" button.
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10
Verify the router's instructions for port settings. Again, each router can have slightly different requirements. Click "OK." That should take you back to the first wizard you were on.
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Install the drivers you obtained for your printer. You can select it if it is in the list or choose the "Have Disk" option.
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Tips & Warnings
You can also opt to use a regular router and a printer that supports network connections.
The screens may look slightly different, depending on which version of Windows you have. These examples are from Windows XP.
