How to Save an XLS File as a PDF?
XLS files are documents created in a spreadsheet program called Excel, which is manufactured by Microsoft. While it is a powerful program, the average user is unlikely to use or have access to it. Portable Document Format (PDF) files are a format in which to convert Excel files into a document that is viewable by almost anyone with a PDF reader program. Several programs exist to create and view PDF files, although the most popular, Adobe Acrobat, comes from Adobe Systems. Programs designed to read PDF files are usually free of charge, but PDF writing programs are available at a cost. Once you decide on the software, saving XLS documents as PDF files is a simple process.
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Things You'll Need
- PDF writing program (e.g. Adobe Acrobat Pro)
- Microsoft Excel (XLS) spreadsheet file
Instructions
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Using the Print Function
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Open the Excel (XLS) document that you want to save as a PDF file.
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Left click on the "File" drop-down menu and then on the "Print" option.
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Use the "Name" drop down menu on the "Print" pop-up window to select the "Adobe PDF" option.
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Left click on the "OK" button to print the XLS document to a PDF file.
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Use the "Save in" drop down menu on the "Save PDF File As" window to select in which to save the PDF version of the XLS file. Most PDF writing programs, including adobe Acrobat Pro, will use the name of the original XLS document as the PDF file name. To use a different name, type a new one in the "File name" field.
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Click on the "Save" to print the XLS file to a PDF file.
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View the converted XLS file, which will launch in a new window.
Using the Convert Function
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Open the Excel (XLS) document that you want to save as a PDF file.
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Use the "Adobe PDF" drop-down menu to select "Convert to Adobe PDF."
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Use the "Save in" drop down menu on the "Save PDF File As" window to select in which to save the PDF version of the XLS file. Most PDF writing programs, including adobe Acrobat Pro, will use the name of the original XLS document as the PDF file name. To use a different name, type a new one in the "File name" field.
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Click on the "Save" to print the XLS file to a PDF file.
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View the converted XLS file, which will launch in a new window.
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Tips & Warnings
Try using a free PDF writing program, such as Nova PDF (see resources below).
