How to Create a Payroll Check Stub
A payroll check stub can be created in any format, so long as it contains all the information an employee needs to verity he or she has been paid correctly. That's often fair amount of information, but if you're systematic about it the process isn't terribly painful. It's simply a matter of creating an entry for each relevant point and putting it on a piece of paper.
Keep in mind that payroll is very complex, and mistakes in payroll can sometimes carry stiff penalties both from the government and from civil suits. If you have any doubts about payroll, consult a professional until you no longer have any.
This article assumes that you have complete and accurate tax, wage and benefit information for each employee.
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Things You'll Need
- Word processing or spreadsheet program
- Accurate employee wage, benefit and tax records
- Printer
Instructions
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Include employee hour and wage information. This can include hours worked, hourly wage, bonuses, tips, overtime, sick leave, medical leave and others.
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Include employee pre-tax deductions and contributions. This can include retirement program contributions, medical insurance expenses, child care expense credits, employee stock purchase and others.
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Report federal taxes, including but not limited to Social Security, Medicaid, FICA, FUTA and federal income tax.
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Report state and local taxes, including but not limited to state income tax, transportation tax and unemployment insurance.
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Include any other deductions from employee pay, such as after-tax contributions to savings.
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Tips & Warnings
There are many good payroll software packages on the market, some of them available for free. They will format and fill out pay stubs automatically when you enter employee pay information.
