How to Print Mailing Labels Using the Mail Merge Wizard in Microsoft Word

Microsoft Word's Mail Merge function is a convenient way to produce properly formatted mailing labels, especially when large numbers of labels are required. In fact, Word 2007 has streamlined the Mail Merge process somewhat, allowing for easier, quicker production of mailing labels from the home or office.

Things You'll Need

• Compiled address info
• Standard mailing label sheets (8.5 x 11)
• Printer

Instructions

1. In Microsoft Word, go to the Mailings ribbon and select "Labels." In the Labels dialog box, click on the Label box.

2. In the Label Options box, enter your label brand and type into the Label Vendor and Product Number boxes. (This information will vary based on your particular labels; check the label packaging for details.) Click "OK."

3. In the Labels dialog box, make sure that "Full page of the same label" is selected, and click "New Document."

4. On the Mailings ribbon, click "Select Recipients," and then choose "Type New List." The New Address List box appears.

5. Enter your address information for each label. If you do not have information for a particular column (Address 2, for example, which is for apartment or suite numbers), leave that column blank for that entry.

6. Click "OK." Word will prompt you to save your list; give your list a name and click "Save."

7. On the Mailings ribbon, click "Address Block."

8. In the Address Block dialog box, leave the default settings in place and click "OK."

9. On the Mailings ribbon, click "Update Labels."

10. Click the Finish and Merge button on the Mailings ribbon, then select "Print Documents."

11. In the Merge to Printer dialog box, make sure that "All" is selected, and then click "OK."

Tips & Warnings

• Once you create the labels, you can also change the font formatting, or even add images to each label.

• If you wish to do post-creation editing, choose "Edit Individual Documents" instead of "Print Documents" in Step 10.