How to Write An Announcement

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If you've got news to share, you'll need to write an announcement. Common announcement topics include engagements, weddings, births and change of address.

Things You'll Need

  • Computer/Typewriter
  • Printing paper / cards
  • Printer
  • Patience
  • Determine the topic of the announcement.

  • Think about exactly what you want to write. Ask yourself five questions: who, what, when, where and why. Always be direct, brief and to the point. Always think about the details in order of importance.

  • Be sure to have picked the correct announcement type. Many announcements can be handwritten. But weddings, anniversary and graduation announcements should be printed.

  • Choose the format you want the announcement to have. For example, a formal announcement like an engagement, open house, new business or retirement are usually off-white or white engraved cards sent directly to the readers.

  • Structure your announcement. Keep it simple by providing only the basic, essential information, such as the time, place and date of your event.

  • When you begin to write, make sure your paragraphs are strong and effective. Again, be straight and to the point. Do no ramble.

  • Edit your content. Make sure everything in your announcement is correct -- including times, dates, addresses -- and that you don't have any typos or spelling or grammatical errors.


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