Things You'll Need:
- Computer
- Printer
- Pencil
- Place cards
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Step 1
Print out your RSVP list from your computer. You should have all your RSVPs saved in your Excel file or a word processing program file. Make sure that the list has each person's name listed individually so you have a total number of people that need to be seated.
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Step 2
Get a copy of the table arrangements. Decide where you want the head table or sweetheart table to go. Mark it and designate who sits where (if there is a head table).
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Step 3
Number the tables in pencil. Write in the most important people first, the parents, grandparents, siblings and any other special people. Typically you want these people as close to the bride and groom as possible. In your Excel file of your guest list, type in the table number they will be seated at so you can later print list for check-in.
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Step 4
Group people together from your RSVP list that are associated or know each other and get along well. Assign them to tables. Continue to assign and write in people on the seating chart until you have every guest assigned to a seat.
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Step 5
Enter all the table numbers into your Excel guest list file or create a list of all the guests and their table numbers. Print this out for check-in.
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Step 6
Make your place cards and store them alphabetically so the names will be easy to find for whomever runs your check-in table.
