How to Write a Termination of Services to an Attorney

When canceling services of any employee or contracted agent, it's important to be specific, clear and cordial to properly cancel an engagement. A termination of services letter is fairly simple to produce, but key elements are essential for its effect.

Instructions

1. Determine the reason for the letter. While it's not necessary, you may want to provide a reason for the termination so as to not confuse the reason behind the letter. The reason could be as simple as an end to a contract (although usually a termination letter is not required), or it could be due to certain grievances. Whatever the reason, make sure you understand it.

2. Review your contract carefully, if applicable. Getting out of a service contract with an attorney may require more than a termination letter. Make sure you can discontinue services without getting ensnared in a complex, costly legal battle.

3. Write the letter professionally, without any hint of emotion. The letter will become a legal document once delivered and could be stored on record as evidence of a prior engagement. In other words, your letter will become a record and could come back to haunt you if you write something off color. Keep your tone guarded, and use language that will remain evergreen, but state your intent clearly and specifically.

4. Review the Resources section for a sample termination of services letter. This letter is a good example because it highlights all the pertinent information required. The most important parts of the termination letter are a clear mention of discontinuation of services, a list of reasons, and a follow-up contact number at which you can be reached.

5. Have a trusted friend review your letter. Make sure the letter clearly states your purpose and intent, is dated, notarized (if needed) and leaves no wiggle room for your attorney to continue acting on your behalf. Deliver the letter by certified mail with insurance and delivery confirmation.

Resources

• Read this Article in Spanish
• Eric Goldman: Termination letter