How to Create and Update Groups in the Meeting Wizard Address Book

Group IDs are any easy way to set up teams of people to send meeting invitations to. This works great if you have to send the same group of people invitations to regularly occurring meetings or meetings for a particular team or project. You use one team or project name to call up a group of email IDs for that team or project. It is very simple, but you must have contacts already set up in the address book to create groups.

Meeting Wizard is an internet tool that makes organizing meetings a little easier. The basic tool includes an Address Book, is free, and requires that the meeting organizer and meeting invitees have email accounts. To start using the tool as a meeting organizer, see steps in article titled “How to Use the Meeting Wizard Tool to Plan a Meeting Date.”

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Computer
• ISP
• Email

1. If you are not already in the address book of www.meetingwizard.com, select the option for Address Book. For how to set up contacts in the address book, see “How to Create and Update Individuals in the Meeting Wizard Address”.

2. 
   Contact Window

   The address book window will open with your existing contacts. You will find a View Groups link near the top left of the window. Click on that link to go to the group window.

3. 
   Group Window

   On the left side of the group window, you will see that may Add new groups using the name field and the Add button. If you already have groups set-up you will see their names under the name field.
   
   ADD NEW GROUP: To add a group, begin by placing a team or project name in the name field and then click on Add. After you add the name, it will appear below the field area as a hyperlink. Click on the new link name and your existing address book will display on the right for you to select contacts to put into the group. Place a check in the boxes next to the emails you want to be part of the group, then click Add button. You will receive the message “Your group has been updated.”
   
   UPDATE EXISTING GROUP: To view a group, find their name in the list and click on the link. The contacts in this group will display on the right along with unselected contacts. You may choose the Remove link to take someone out of the group. Or you can place a check in the boxes next to the emails below the group and then click the Add button to put more contacts in the group.
   
   DELETE EXISTING GROUP: To remove a complete group, find their group name in the list and click on the Delete link to the right of the group name. This will remove the group, but the individual contacts will remain in the address book.

4. When you are done working with the group window, you may choose the View Individuals link to return to the Address Book window for updating individual contacts. Or you can close the window using the “X” in upper right corner of window. Be sure to logout when you have finished with Meeting Wizard.

Resources

• Meeting Wizard
• Meeting Tips
• How to Create and Update Individuals in the Meeting Wizard Address Book
• How to Use the Meeting Wizard Tool to Plan a Meeting Date