How to Write an Effective Job Transfer Letter

Let your boss or human resources department know that you're interested in a newly listed position with a job transfer letter. An effective job transfer letter conveys your seriousness in a way that an information conversation or casual email won't. Consider these tips to write an effective job transfer letter that will express your request, qualifications and company loyalty in a single page.

Instructions

1. Express the reason why you want to make the move in your job transfer letter whether it would essentially be a promotion or is more in line with your education and training. Be completely honest in this first paragraph-for example, you can admit that you love your current position but that you're interested in the new one because the schedule is more convenient for your family.

2. Write an effective job transfer letter by addressing the ways you've met or exceeded your job duties, how you've improved the operations or your department and why your current job experience makes you the perfect category for the promotion in the second paragraph.

3. Discuss the ways you'd tackle the duties of the new position, making suggestions that reveal how you'll make the company more efficient or save time or money in the last section of the job transfer letter. Tell your manager that you'll assist with the training of the employee who takes over your previous job.

4. Along with your job transfer letter, enclose supporting documents like your resume that includes your current job and duties, copies of degrees or certificates that would be helpful for the position you want or receipts for workshops, online seminars or continuing education courses that you've completed.

Tips & Warnings

• Use formal business correspondence format. To write an effective job transfer letter, use a formal greeting, a block format and one inch margins around each side. Also send a copy of the letter to your human resources department (if your company has one) so the company will have it on file.