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Step 1
Think of list making as a way of having a personal assistant.
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Step 2
If you are a big thinker, making big lists will be easier to manage than multiple smaller lists. When making big lists, such as a list of projects to complete for the week, use an outline format.
For example, the beginning of a list for developing a new brochure might look like:
I. Design new brochure (date)
a. Write copy
b. Complete layout
c. Select photos
II. Get printing quotes (date)
a. Shop online printers
b. Call printer 1 for a quote
c. Call printer 2 for a quote -
Step 3
For some, smaller lists are less intimidating. Post-It notes work well for smaller lists. Attach each note to a desk planner or personal planner.
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Step 4
Whether you write the list on a piece of paper, the back of an envelope, on Post-It notes, or type it on a computer, find the best time of day to make your list.
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Step 5
Post the amount of time allotted to each task when possible.
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Step 6
Mark items on the lists as completed as they get done.
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Step 7
Evaluate which items got done, which need to be moved to a new list, or what needs to be postponed for a few days or weeks.
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Step 8
Use different formats for lists. To infuse more excitement into list making, use a horizontal list versus a vertical list. Put the lists on colorful paper or monogrammed paper. Try writing each task in a different color ink. Get sheets of funny stickers and put a sticker at the top of or next to each task.
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Step 9
Transition your lists to digital by using a PDA or Blackberry. This allows users to enter, edit or delete items quickly, or to can cut and paste items from one list to another.
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Step 10
Day-Timer and Franklin Covey have effective calendar and list-management planners, along with software and training workshops to help learn effective planning.
There are several list-management companies online as well. Jott is a transcription site that allows subscribers to record their lists over the phone and have them sent to a cell phone, PDA or computer. Evernote provides subscribers tools to capture tasks and to-do lists, business cards, notes and research and much more.
