How to Prepare a Budget Proposal
Preparing a professional, successful budget proposal involves using a computer spreadsheet program to organize your numbers and create an easy-to-read presentation. You will also need to write a brief description of each item and a justification for your budget request to give the reader more information on which to base his or her decision. The following steps will help you prepare a successful budget proposal.
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Instructions
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Open a spreadsheet program on your computer. Create columns for the items to be included in the budget, a second column for the costs of those items and a row at the bottom for the totals.
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For a yearly budget, create columns for each month's expenses, with a final column for the yearly total. Across the bottom row of the spreadsheet, calculate the total expenses for each month.
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Open a word processing program on your computer. Create a document that will become your finished proposal. Write the first section as a background to your proposal, describing your previous successes or the accomplishments of your department.
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Format the numbers in the spreadsheet so that the totals are in bold print. Select the entire spreadsheet, copy it and paste it into your word processing document.
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In your proposal document, write a justification for each of the budget items. Include a brief background of the usage and a description of the future need for each item.
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Conclude your proposal by addressing the need to continue operations at the level indicated by your budget spreadsheet.
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Tips & Warnings
When calculating costs, add an extra 5 percent to 10 percent, and use that figure in your proposal. It is easier to negotiate down than to have to request more.
Double-check all figures and write-ups to ensure they are accurate and speak to the reader, whether that is the budget director, a supervisor or the company president.
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Comments
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Nice One.../
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no problem
