How to Terminate An Employee
Terminating an employee is one of the most difficult tasks any manager performs. Letting an associate go should not be a surprise to either the manager or the employee. Performance discussions must take place prior to a termination unless there are extenuating circumstances. Termination should be a last resort and the final step in an employee performance improvement program. Preparation for the termination is vital and involves both research and practice. Planning and documentation are essential and following a logical process makes the process much easier.
Other People Are Reading
Things You'll Need
- Documentation of employee performance
- Signed copy of receipt of employee handbook
- Termination form
- Private room for the meeting
Instructions
-
-
1
Gather all employee performance documentation including all signed employee documentation regarding performance. Review the documentation for completeness and accuracy. Verify that all procedures have been followed.
-
2
Review all paperwork, forms and documents with your human resource or legal department to ensure compliance with all laws and company procedures. Verify all performance improvement steps have been followed correctly.
-
-
3
Schedule a meeting time and location and invite another manager to the meeting to serve as a witness to the proceedings. Discuss the procedures with that manager and establish the parameters of the discussion with the manager.
-
4
Conduct the termination discussion by stating the reason for the termination and when it takes effect. State that the decision is final. Request all company property, keys, equipment and supplies be returned at once or according to your company policy.
-
5
Answer all questions regarding final paycheck, continuation of benefits and other termination details regarding personal property. Escort employee from the property or arrange for specifics regarding when the employee must leave.
-
6
Complete all paperwork, forms and documents and file them according to your company's procedures. Contact your human resource or legal department and report any concerns that arose because of the termination meeting.
-
1
Tips & Warnings
Keep the discussion as short as possible.
Do not change your mind. Your decision is final.
Stick to the facts and do not engage in lengthy discussions or explanations.
Keep your emotions in check.
Some terminations could turn violent. If you think yours could become contentious, bring security associates to your meeting.
