Create a Mailing List in Word
Maintaining an accurate and up-to-date mailing list is one of the easiest ways to manage all of your correspondence. Whether you need to organize business prospects or send holiday letters to family and friends, mailing lists can be an easy way to preserve contact information in a way that allows you to quickly create labels and form letters for any scenario. Here is a step-by-step guide on how to easily create your own mailing list in Word.
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Instructions
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1
Decide what contact information you would like to keep track of. Decide if you just want to maintain home mailing addresses or work addresses as well. You may want to keep track of birthdays, emails or phone numbers too. Take note of all the different data you want to have for each person on your mailing list.
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2
Open Microsoft Word. Go to "File" in the top navigational menu, and click "New Blank Document". Go to "File" again, and select "Page Setup". Select landscape mode for the page orientation, so your document is wider than it is longer. This will help in managing large amounts of data.
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3
Go to "Table" and choose "Insert" and then "Table". In the table options dialog box that pops up, enter "six" in the columns field. Six columns will handle the following data: first name, last name, street address, city, state and zip code. If in step 1 you decided to track more information, add a column for each new data field.
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4
Count how many contacts you currently have that you would like to enter into your mailing list. Enter that number in the rows field in the dialog box. Click "OK".
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5
Enter your data fields into each cell in the top row of your table. Each of these data fields will act as a heading column and will make it easy for you to quickly organize all of your contacts.
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6
Enter the information for each contact on a separate row.
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Tips & Warnings
Be consistent in how you enter the information for each contact. For example, under the "State" column, enter data in the abbreviated and capitalized postal format. If you enter "CA" for one contact but "ca" for another, you will have to fix this later during the mail merge.
