How to Put a Picture in Your Email Signature

You can use Microsoft Outlook 2010 to insert a photo as an element in your email signature. Outlook includes a "Signature" button in the "Include" group. The "Signatures and Stationery" window pairs the electronic ID with the picture file. You can customize your signature with various formatting options, such as font, size and color.

Instructions

1. Launch Outlook and click the "New Email" button in the Command Ribbon. A message box opens.

2. Click the "Message" tab in the Command Ribbon.

3. Click the "Signature" button in the "Include" group.

4. Click the "Signatures" option from the drop-down list. The "Signatures and Stationery" window opens.

5. Click the "Email Signature" tab.

6. Click the "New" button under the first text box. A "New Signature" window opens.

7. Type the name of the signature. For example, you can type in your initials or another label.

8. Click "Save."

9. Type the signature with the preferred font, font size, color and other formatting options in the "Edit Signature" box.

10. Click where you want to insert the picture in the "Edit Signature" box.

11. Click the "Insert Picture" button. A window displays the "Picture Library."

12. Click on the picture file that you want to insert.

13. Click "Insert." The photo file copies to the "Edit Signature" box.

14. Click "OK." The "Signatures and Stationery" window closes.

Tips & Warnings

• To insert the signature on a new email message, click the "Message" tab and click the "Signature" button in the "Include" group. Click the name of the signature for insertion. Only one signature can appear in an email message.

• Other email programs feature options that allow you to create and edit the electronic signatures.

• The picture file should be small. A picture-editing program can re-size the file to fit with an email signature.

References

• Microsoft Office: Support, Outlook 2010, Create and Add an Email Message Signature

Resources

• Windows: Getting Starts with Windows 7