How to Write a Job Application Email

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A job application email, combined with an official cover letter and resume, is a reflection of a job seeker's competence, professionalism and experience. With many employers receiving applications through email instead of older methods, such as fax or postal mail, the applicant has an increased challenge to stand out amongst a swarm of candidates. Following several key, insightful tips will help anyone successfully write a powerful, articulate job application email.

  • Read all the company's application requirements for the desired position. The company may require a candidate to email a specific individual or department, include several attached documents or to copy-and-paste information into the body of the email. Ensure that you abide by all requests, and that your resume, cover letter and portfolio samples, if required, meet an exceptionally high standard of articulate writing, grammar and applicable experience. This careful process may take a few extra minutes of time, but communicates to the company that you can follow instructions and take the position seriously.

  • Set up a polished email. Enter the proper department and/or person's email address into the message. Enter the "Subject" line with a message that is required by the company's guidelines, or with "Sales Manager Position" or similar entry to reflect the specific job opportunity. In the body of the email, type in the following information to whom you are addressing: the business contact's name, title, company and email address.

  • Write a personalized job application email. Address the individual with "Mr." or "Ms." Introduce yourself in a few brief sentences that include your full name, objective for writing and the specific job you are applying for. State focused, position-relevant experience. The entire email should be no longer than one paragraph, or two paragraphs that are each only three to five sentences long. Utilize published resources to examine successful job application emails, such as BusinessWeek.

  • Conclude your job application email. Thank the recipient for their time and finish with "I look forward to hearing from you soon." Type in your contact information: full name, current job title and/or company, telephone number, email address and website, if relevant.

  • Proofread and revise the email. Look over the email several times to check for clarity, cohesiveness and job relevance. Ensure that no spelling, grammar and punctuation errors are present. Consider emailing the document to a friend or waiting a few hours before sending to allow for a fresh, analytical email examination.

  • Send the job application email. Once you are completely satisfied with the job application email and it's required attachments, send the email to the company and/or department head. Remember to follow all professional protocol during the job application process.

Tips & Warnings

  • Avoid writing in uppercase and with excessive exclamation marks.
  • Keep the email brief and to the point-- Remember that people are very busy.
  • Even minor mistakes can reduce a job applicant's chances; Take your time to ensure a quality job application email.

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  • Photo Credit Alistair Berg/Digital Vision/Getty Images
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