How to Write a Thank You Letter

signed, sealed, delivered!

Even though you said "thank you" over the phone or in person, it's still proper etiquette to jot down a few words of thanks. Whether someone took you to lunch, bought you a gift, or did you a favor, please make them feel special by writing them a quick note of thanks. Do it as quickly as possible; hopefully within days (not months) of the act of kindness bestowed upon you.

Things You'll Need

• Either notecards or paper and an envelope
• writing instrument
• heart-felt words

Instructions

1. 

   COLLECT YOUR THOUGHTS: Either pre-write or just dive right in and write the note. Do it as soon as possible after you receive a gift or have been the lucky recipient of an act of kindness by a friend or family member. It will come as a surprise to them because it's rare in this day and age for someone to actually put pen to paper and thank someone for their generosity or thoughfulness. Emails are mediocre, but nothing beats a hand-written note of thanks to show your appreciation.

2. 

   IT DOESN'T HAVE TO BE DRAWN OUT: Look at it this way, if someone spent time/money/energy on you, they deserve some praise. In your note start off by telling them, "Hey thanks for (indicate whatever you're grateful for here) it was very nice of you to be so kind/generous/thoughtful." Then be specific as to what you will do with the item, or if they took you to dinner tell them how much you love that restaurant and it was good catching up with them. Keep it brief, or make it as long as you want to; just write as if you were sitting across from them, talking. I have confidence in you!

3. 

   If you work with the person, put the note in inter-company mail or lay it on their desk for them to find. If you need to mail the note, don't delay, get their address, get the envelope prepared (I have another article that helps "address" this issue) and put that letter in the mail. There, it's done. It will make their day just like they made yours with their thoughtful gift. One good turn deserves another.

Tips & Warnings

• Add stickers to your envelope for added fun

• Don't delay in getting a thank-you note out; do it RIGHT after you receive a gift or event in question so it's fresh in the giver's mind.

• Don't forget postage and a complete address with zip code, otherwise, it will delay your letter getting to your friend.