How to email a Word or Publisher file to someone who doesn't have MS Office on their PC

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By TipsfromTammy
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email a Word or Publisher file to someone who doesn't have MS Office on their PC

Easily email a Microsoft Word or Publisher file to someone who doesn't have Microsoft Office Software on their computer.

Difficulty: Easy

Instructions

Things You'll Need:

Computer
Microsoft Publisher
Internet Service
Email Address

Step 1

Have you ever needed to send information as an attached file to someone who can't open the file because they don't have the same software that you do? No need to worry. If you have Microsoft Publisher and the recipient only needs to "see" the information (no editing or changes are needed), you "CAN" send the file as an attachment. Follow the steps below.
Step 2

If the file you wish to send as an email attachment is in Microsoft Word, Works or just about any word processing software program, open the file and highlight the selected information. If you are sending more than 1 page of information, complete these steps separately for each page. From your file menu, select edit and copy (or right click and select copy)
Step 3

Open Microsoft Publisher. Click onto the page and right click. Select paste. This will paste the information onto the Microsoft Publisher page. The information in Publisher is now in a text box format that can be resized. Click onto the page and resize the information to fit onto the page. If you are pasting a picture and not text, stretch the picture to the very edge of the page at the top, bottom and sides.
Step 4

Select File from the menu at the top left of your Microsoft Publisher page and SAVE AS.
Step 5

At the bottom of the screen that pops up, type in the box beside FILE NAME the name you wish to call the file. In the box below that beside SAVE AS TYPE, there is a downward arrow to the right. Click the arrow and scroll down and select one of the following: GIF, JPEG, Tag Image File Format(Tiff file), PNG or Device Independent Bitmap. These are all classified as some type of picture or clip art file.
Step 6

Now email your recipient and attach the file. The recipient should have no problem opening the file and reading it.

Comments

miasavc said

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on 12/13/2008 I tried this method also & it works. This is a great help to those who have a hard time sending attachment in .doc format. Sending it as picture file is much better.

ahickpoet said

on 11/29/2008 Does Publisher allow you to save as a PDF? That can also be a handy way to send files, though the recipient may have to download Adobe Acrobat, which is free.