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Step 1
Send a follow-up letter to confirm receipt of a job application and resume submission. Reiterate a condensed version of your qualifications and thank the person for his or her consideration. Make sure your contact information is on the letter.
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Step 2
Mail a follow-up letter after you receive an interview for a desired position. Mention your continuing interest in the position and your appreciation for the interview. Download a free follow-up letter template for use after an interview (see resources).
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Step 3
Show your appreciation by sending a follow-up letter after you’ve made a sale to a client.
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Step 4
Format your follow-up letter in a professional manner. Use letterhead, if available. Otherwise, type your name, address and contact information at the top of the letter. Include an e-mail address to make correspondence easy for the recipient.
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Step 5
Follow your personal information with the recipient’s name, title, company name (if applicable) and contact information. If you’re writing to a specific department within a large corporation, add an “Attention: John Smith” line to expedite delivery.
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Step 6
Use the correct contact name, instead of writing “Dear Sir,” but avoid using familiarity if you don’t know the person well. “Dear Mr. Smith” is acceptable, as is “Dear John Smith.”
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Step 7
Double-space your letter for quick readability and use bullet points if you’re addressing a business matter and want to reiterate the fine points. Condense your paragraphs and avoid run-on sentences. Try to keep your follow up letter brief, no more than one page.
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Step 8
Thank the person again and use a professional closing, such as “Sincerely” or “Regards,” unless you’re writing to a friend.
