How to Plan A Time and Talent Fundraising Event

Fundraising generally refers to a donation of money to an organization or fund. When a product is donated to a cause, this is called product fundraising. A Time and Talent Fundraising Event is a fun form of product fundraising and a relatively easy way to generate monetary funds.

Difficulty: Moderately Challenging

Instructions

Things You'll Need:

• Time Management
• Volunteers

1. Ask each church member to donate an item of their choice for a church raffle. Items that could be recommended are movie passes, hand crafted items, baked goods, gift certificates, cash prizes, free hair cuts or other service that donor may provide. These are just general ideas the donations are endless. Draft letter of explanation and donation sign up, type, and distribute through church bulletins.

2. After the designated church affiliate receives a listing of items that each church member wishes to provide as their prize, then a specific date that the items will be raffled off is set, perhaps a church picnic? Donations are typed up into a booklet, numbered according. Staple together a raffle book for each member.

3. Each church member receives a booklet with the items up for raffle, along with a few sheets of entry tickets. Set the price of 3 tickets for a dollar. On each ticket you would have the person fill out their name, address and telephone number and mark which drawing prize number they would like to enter by placing the corresponding raffle number on the blank. (Rules would have to be set and typed in book as well.) Each church member can then sell raffle tickets to anyone they wish and collect the money.

4. After all the tickets and money have been received back in the church office by the preset date, cut apart all of the tickets. Sorting them into piles of each separate drawing number. Ahead of time make up a coffee can pre numbered with each drawing number. So now you if you have 45 items to draw for then in front of you will have 45 separate piles of tickets and now you will go and place all the people that chose to be placed in drawing one into the drawing one coffee container. Continue with all numbers the same way.

5. Then on the day of the raffle have the pastor pull out the winning name for each of the prizes from each numbered can. Have an assistant write the winning name on a piece of tag board that has been previously labeled with the drawing numbers. Do not post the actual handwritten tags to this board. Place them into the notebook in step #7, this protects their address and telephone from being posted for everyone.

6. Have a notebook that is numbered one to however many prizes there are. After each name is pulled out and read by the pastor and filled in the tag board wall chart, tape the winning name to the correct number in a notebook. Example if #3 drawing was won by Jon Doe, then Jon Doe would be taped in the notebook to the #3 marked page. Someone to number the notebook and to tape the winner’s to the sheet on drawing date.

7. For the prize winners to collect their prize they would have to go to the prize table after the drawing to collect the prize. ID would have to be shown and they would have to sign under the drawing ticket in the notebook.

8. All prize winners that had not claimed their prizes on the day of drawing would have to be phoned and given a date to pick up their prize. You will need to find a place to store everything until pickup.

[apalmer]

on 10/31/2009 These are great ideas for how to have a successful fundraiser event. Thank you for sharing your time and talent. :)

[Jolocol]

on 5/10/2009 Sounds like a workable program. Thanks for sharing the detailed steps.