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Step 1
Determine the cost per passenger. Carpool Basics from marc.org has a great chart available. It calculates the cost and includes the size of the car, gas costs, maintenance costs and tire costs. The average total is 15.1 cents per mile. Multiply 15.1 cents by the round trip miles to and from work and you have what each person needs to pay. Some people might pay less or more depending on where they live; if they need to be picked up or dropped off farther away than everyone else, they will need to pay more. Use Google Maps to help you figure out the miles.
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Step 2
Create a pick up and drop off schedule for everyone participating in the company carpool. This can be done in your text program and needs to list each person, what time each person will be picked up, where they will be picked up, what time they will be dropped off, where they will be dropped off, the fee for each person participating, who they need to pay and when payment is due.
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Step 3
Keep everyone content with their rides to and from work. This means that you will need to create rules such as how long a driver will wait, an alternative driver for sick days, contact information for sick days and proper conduct in the vehicle: music, cell phones, food, drinks and smoking. Pass out these rules to everyone involved in the company carpool.
