How to Run a Bake Sale

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Are you trying to raise money to reach a financial goal? Having a bake sale is a great way to achieve this goal. With the proper planning and motivation, you can easily make your bake sale a success.

  • Start planning. Pick a time, date and location for the bake sale.

  • Look for volunteers. If you can't handle doing everything on your own, a likely possibility, look for helpers. You can post fliers on the Internet, bulletin boards, etc. Websites like craigslist are a great tool for spreading the word about volunteers.

  • Contact local businesses to determine the best locations for the bake sale. Many stores will allow you to set up a few tables outside of the entrance/exit. These businesses will need to know the specifics of the bake sale: what it's for, your goal, time and days, etc.

  • After you get the help you need, you will have to begin delegating the duties. Determine who is baking what. Let your volunteers know the specifics of what they're going to bake and when it should be completed. Have a printout of their duties to remind them.

  • Then advertise the bake sale. Spread the word in a similar manner you did when looking for volunteers.

  • Create signs. One sign should be for your table. A few others can be placed around the bake sale location to let the public know it's there.

  • Because the bake sale should only have freshly baked goods, remind your volunteers that their portions should be baked the night before.

  • Have a drop off time. Only a few people will have to man the table at your bake sale location. The rest of the volunteers should have their baked goods ready for the bake sale at a certain time and location.

  • Prepare the baked goods for purchase. Cut up and distribute portions of the goods on individual paper plates. Cover the goods in plastic wraps and place a label on each. This will help customers know what they're buying and tell them the price.

  • Get ready for the bake sale at the location about 30 minutes in advance. Set up your table. Keep like items near each other for better organization. Also, any signs advertising the bake sale should be posted.

  • Regularly monitor the bake sale earnings at regular intervals. Designate a person to do any odd errands that may come up: getting refreshments for the volunteers, getting change, etc.

  • Give special deals once your bake sale is coming to an end. This can get your baked goods sold and get you closer to your goal.

  • Clean up after yourself. Take care of the signs and tables. Pick up any trash you may have accumulated. Don't forget to thank the business that allowed you set up on their property.

Tips & Warnings

  • Provide your volunteers with the proper ingredients and baking pans. This will cut down on the confusion on who's buying what and which pan belongs to which person.
  • Offer incentives for the volunteers so that they know their work is appreciated.
  • Include a printout with each purchase. This is a good way to inform the customer of the details of your fundraiser and thank them for their purchase.

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