How to Use a Smartphone to Organize a Business

Smartphones can help to organize many things in your life. Having this all-in-one tool is not only convenient but also extremely useful when you’re on the go. Instead of carrying multiple devices, you carry only one.

Difficulty:

Moderately Easy

Instructions

Things You'll Need

• Contact list
• Text message plan
• Internet data plan
• Fax service

1. Create and keep track of daily business appointments. To keep your business running smoothly, showing up for appointments on time is a must. Most clients will consider you unprofessional if you’re constantly late for meetings. The calendar function on your smartphone lets you create a specific appointment, add details and have the contact information within reach. To make your smartphone even more useful for organizing your business, pair it up with your computer. When changes occur, you’ll stay updated by synchronizing these appointments. Most smartphone users can connect their devices via USB cable or Bluetooth connection to their computers.

2. Carry updated contact lists with you while on the go. Being able to contact a client when a change must be made is a necessity for every business owner. Instead of waiting until you’re back at the office to gain access to the contact information, add it to your smartphone. With the push of a button, you’ll have instant access to a client’s email address, phone number, instant messenger name and much more. Back up this information regularly to your computer, and you won’t miss out on important things.

3. Use text messaging to communicate with co-workers and clients if you’re unable to make a phone call. Just make sure that you have purchased an appropriate data plan from your wireless provider, or you’ll get stuck with unwanted overage charges. Before sending your clients or co-workers text messages, check with them first. Depending on the type of smartphone you have, some include a useful camera for taking photos on the go. Not only can you send a standard text message, but you can also send a photo to accompany the text.

4. Fax important documents with a smartphone. Have a constant access to a fax machine is a major benefit for a business owner. While traveling, you won’t have to search for the nearest fax machine. Although emailing documents is a popular way of exchanging information, sometimes you still need access to a fax machine. With a smartphone, you can add an Internet data package to help organize some of your important business tasks.

5. Visit fax services and sign up for monthly plans that allow you to send and receive faxes on your smartphone. MyFax and eFax are two popular services for these features.

Tips & Warnings

• Always organize your business contacts and daily schedules regularly.

Resources

• MyFax
• eFax