How to Embed Excel Files into Word

To reduce attachments and files needed when viewing Microsoft Word reports, you can embed other types of files into your Word document. Microsoft Excel spreadsheets are one of the many file types you can embed. Instead of providing viewers with two separate files, you can simply embed your spreadsheet in your main Word document.

Difficulty: Easy

Instructions

Things You'll Need:

• Microsoft Word
• Microsoft Excel

1. Open Microsoft Word. You can either open a blank document or an existing document.

2. Click on the location in your document where you wish to embed your spreadsheet.

3. Go to the "Insert" menu and select "Object" to open the wizard.

4. Click the correct tab. "Create New "allows you to create a new file and then embed it into your Word document, while "Create from File" allows you to browse for an existing file. If you want to create a new file, choose "Microsoft Excel Worksheet" from the drop-down list, and check "Display as Icon" to only display the spreadsheet as a clickable icon. If you are going to create a spreadsheet from file, browse your files and select the spreadsheet you want to embed. Choose to display the spreadsheet as an icon or link as well as the full object.

5. Click "OK" when finished with Step 4 to embed your object. If you didn’t choose to display the spreadsheet as an icon or link, you will see the first sheet of the workbook in your Word document. Click the spreadsheet object to view any other sheets and also to change data.

Tips & Warnings

• If you have a large spreadsheet, it may be best to have the object display as an icon or link to avoid overcrowding your Word report.
• Alter the size of the object to fit your Word document.
• Do not delete the Excel spreadsheet after embedding. Otherwise, you will not be able to embed in other documents or use separately.