How to Use Print Preview in Microsoft Word 2003
Word processing applications have come a long way since they were first introduced to the end user in the late 1970s. Ever since the early days of these programs, the developers have tried to make them more useful by adding an abundance of new features to each release. Of the many features you will find in modern day applications of this software, the print preview feature is fairly useful. It allows users to see how the document will print once they send the file to the printer.
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Instructions
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Open the “Print Preview” menu. Scroll to the “File” tab and then left-click on “Print Preview.”
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Zoom in and out. You can zoom in and out of the document by left-clicking on the document. The cursor will turn into a magnifying glass. Or you can set the zoom level in the zoom percentage bar on the command bar at the top, by entering in the desired zoom percentage levels. You can turn the magnifier on or off by clicking on the magnifying glass icon.
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Use the ruler. Click on the ruler icon on the command bar to see the ruler overlaid upon the page layout. This helps you determine what the final print size of the document will be.
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Change the view to single or multiple pages. Click on the page icon on the command bar to see a single page layout. You can also click on the multiple page icon and select the desired amount of pages to be viewed simultaneously from the dropdown menu that opens.
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Set the document to shrink to fit. The icon that appears as three pages with a curved arrow will set the document to shrink all information outside of the pages indents to print on that page. This may distort images.
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View full screen. Click on the computer monitor icon to view the document in full screen. Click on “Close Full Screen” to return back to normal view.
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Close the “Print Preview” menu. Click on the close button on the command bar to return back to normal view.
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Tips & Warnings
Make sure that you adhere to the document indentations so that you can assure your information is in the printable area of the document.
What you see in print preview is what will print on the paper.
