How to Write a Letter of Resignation Document Using Microsoft Word

In this article you will learn how to use Microsoft Word 2003 to write a letter of resignation.

Difficulty: Moderate

Instructions

Things You'll Need:

• A Windows or Macintosh computer that has Microsoft Word
• High quality resume paper

1. 
    
   Set the letter of resignation document left and right margins to 1.25

   Launch Microsoft Word 2003 and open a new, blank document. Set the left and right page margins to 1.25" by going to the File menu and selecting Page Setup.

2. 
    
   Increase the line spacing of the document using the Paragraph Dialogue Box

   Enter your address and phone number, today's date and your supervisor's address at the top of the document. Add extra space above the date and your supervisor's name by choosing Paragraph from the Format menu (see photo). In the Paragraph Dialogue Box increase the Spacing Before the selected line of text to 6 pt - then click OK to close the paragraph dialogue box.

3. 
    
   The body of your resignation letter/document

   Enter the salutation for your resignation letter/document, using the same 6 pt paragraph formatting described in Step 2 above. Write the body of the letter, and be sure to write professionally and respectfully. You should state your reason for resigning from your position, and how much notice you are giving. It's also an excellent idea to list your biggest accomplishments, so that your boss will be reminded how much you've done for him when he/she (hopefully) writes you your letter of recommendation.
   
   Again, use a 6 pt space to separate each paragraph (see Step 2).

4. 
    
   The complete resignation letter/document

   To finish the text of your resignation letter/document, enter the complimentary closing and then your name. Set the paragraph spacing above your name to 36 pt (see Step 2 above) so you'll have room for your signature.
   
   To set the top margin, select Page Setup from the File Menu. Set the top margin so that your resignation letter is centered vertically on the page.
   
   Print your resignation letter on a fine quality linen paper, and have at least one other person proofread your document. Sign your letter in ink. Be sure to keep a copy of your signed letter for your files.