How to Write a Resignation Letter Without Burning a Bridge

A resignation letter essentially conveys "I quit" in a more neutral tone. An effective resignation letter explains to your employer that you are resigning from the job on a set date, but does so in a way that allows you to leave the company on good terms. Ensuring that you don't burn a bridge with your resignation letter means that you can use the employer as a reference at a later time, and may even allow you to return if the next job opportunity doesn't work out.

Instructions

1. State immediately your plans to resign from your position and the effective date of your resignation. While it may seem blunt to open with your intentions, it lets the employer know the reason for the letter without having to wade through fluff. Ideally, your resignation date should be at least two weeks from the time of your letter. Sharlyn Lauby, president of Internal Talent Management, notes that giving notice to your employer is important so that she can implement a transition plan.

2. Explain why you're leaving. A short, concise explanation is all that's needed. For example, if you're leaving for a job that provides a higher salary and better development opportunities, you could say "I'm choosing to resign for a better opportunity." You don't have to get into the details.

3. Offer assistance. For example, if your employer needs help finding a replacement, you could suggest people whom you feel could adequately fill your position. If your replacement needs position-related training, offer to train him until your resignation date.

4. Thank your employer for the opportunity. If you are leaving for personal reasons, feel free to explain that you enjoyed your term of employment. If you are leaving due to workplace problems or disagreements with management, you do not need to mention anything extra.

Tips & Warnings

• Avoid any comments that could be taken rudely. Affect a neutral tone whenever possible.

• Your employer may offer you a higher salary or additional benefits in an attempt to prevent you from leaving. If you do not wish to enter salary negotiations, state so in your letter.

References

• Monster; The Importance of Giving Notice; Sharlyn Lauby; June 2010
• The Ladders; How to Write an Effective Resignation Letter; Lisa Vaas; October 2010