How to Edit an Email Signature in Outlook

An automatic email signature is a great way to save some time when you have a lot of emails to send. In Microsoft Outlook you can create an email signature with all of the information you usually type at the end of your emails. Then you can add the signature to every email you send. When your information changes, all you have to do is edit the signature.

Difficulty: Easy

Instructions

1. Open Microsoft Outlook. To edit your signature you'll need to click on the "Tools" menu. From the "Tools" menu choose "Options." A dialog box will come up.

2. Choose the "Mail Format" tab from the "Options" dialog box. Look at the bottom of the "Mail Format" tab for the signatures section.

3. Click on the "Signatures" button. A list of your current signatures will display. Choose the signature you want to edit from the list. Then, click on the "Edit" button.

4. Make the appropriate text changes to your Outlook signature. To delete an image you have inserted in your signature, select the image by clicking on it and then hit the delete key. Insert a new image by right clicking in the signature box, choosing "Insert Image" from the menu and navigating to the image on your hard drive.

5. Change the font and alignment of your Outlook signature. Select any text you want to change the format of and use the button marked "Font" below to make the changes.

6. Save the changes. When you have made all the edits to your Outlook signature, hit the "OK" button on the three dialog boxes you have open.

Tips & Warnings

• You can edit the size of an image in your Outlook signature by selecting it by clicking on it and then using the handles in the corner to drag the image to a smaller or larger size.