How to Work Efficiently

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We'll keep this short so you can get back to work.

Things You'll Need

  • Business Card Holders
  • Electronic Personal Organizers
  • File Cabinets
  • Wall Clocks
  • Post-it Notes
  • Calendars
  • Hanging Files
  • Manila File Folders
  • Personal Organizers
  • Keep your desk and your files organized to avoid wasting time shuffling through piles of paper.

  • Go through your inbox at the beginning of each work day. Either throw away, file or follow up on each item.

  • Prioritize a list of the tasks you need to accomplish that day.

  • Delegate tasks to co-workers and assistants if possible.

  • Finish one task before you go on to the next.

  • Reduce paperwork by storing important information on your computer or electronic organizer.

  • Communicate effectively and plan carefully to make sure a job is done properly the first time around.

  • Schedule time when you'll be available, and let colleagues know, to avoid constant interruptions. Close the door if you need to.

  • Take breaks. A short walk or quick lunch away from the office will increase your overall productivity.

  • Before leaving for the day, tidy up your desk and make a short list of projects you will need to do the next day.

  • Try not to take work home. You need the break.

Tips & Warnings

  • Recognize when you have the most energy in a day and do the important or harder tasks then.
  • Note that certain days (usually Monday or Friday) are more hectic than others, and schedule accordingly.
  • Have someone else answer your phone if possible. Give instructions about calls you wish to take and those that can be returned later.
  • Avoid regularly going out for long business lunches - big meals make for unproductive afternoons.
  • Avoid procrastination (see "How to Break the Procrastination Habit").

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