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Step 1
Use proper punctuation and capitalization in emails. There is a temptation to avoid this form of etiquette when emailing in order to save time and keep the email informal. However, punctuation and capitalization organize your writing and make it easier for the reader to understand your message.
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Step 2
Form your sentences into paragraphs. Often people send emails which consist of one long paragraph. This makes the email hard to follow and it can be easy for the reader to lose her place. Each time you begin a new subject, start a new paragraph.
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Step 3
Put additional recipients in the "Blind Carbon Copy" field. When you send an email to more than one person, put your email address in the "To" field and the rest of the recipients in the "Blind Carbon Copy" field. This hides everyone's email address from everyone else, which some people will appreciate.
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Step 4
Make sure your email is readable. A key rule of email etiquette is to format your text and background in a way which is easy to use. If you use a background, make sure it is a light background which is not distracting. Make the text 12 point font size or larger and use a dark color to make sure your recipients can read the email.
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Step 5
Reply quickly. One of the advantages of email is it's delivered instantaneously. However, because of this, it can be rude to wait several days to reply to an email.
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Step 6
Keep attachments to a minimum. While it is not against the rules of etiquette to include attachments in your email, some people's Internet service providers limit the size of attachments they can receive. Only send an attachment when you cannot include the information in the body of the email.
