How to Address a Letter to a Government Official

Voicing your opinions about how to run the country begins with your vote on Election Day. To improve your community and the country, act as a barometer for our government officials. No longer requiring a trip to the library, government contact information is available on the Internet, allowing you more time to concentrate on the letter.

Difficulty: Easy

Instructions

1. Determine the focus of your letter and specify your topic to determine which government official your letter should target. Direct localized concerns to your city mayor or state governor, while federal concerns require the attention of your state senator or house representative.

2. Open your letter with the correct salutation. Like doctors, lawyers and religious leaders, government officials have specific titles. Use them appropriately to express your professionalism.

3. Organize your letter in a logical format by introducing the topic and summarizing your current understanding of the issue. Next, list your concerns and opinions followed by a solution or support for your opinion. Then identify how the issue affects the entire community or you as a citizen. Limit personal information to the issue you discuss.

4. Address the envelope properly to ensure your letter reaches the intended government official. The U.S. Government's official website provides the current federal and local government contact information. Search the website's database by state or zip code for the name and contact information of your local Senate, House and District government officials.

Tips & Warnings

• Government officials have busy schedules, which requires a letter with concise content.
• Typing your letter rather than handwriting it prevents misunderstandings due to illegible handwriting. Sign your letter to maintain a personal touch.
• Maintain a professional tone to lend credibility to your letter.

Resources

• Visit USA.gov to obtain all addresses for government officials.
• Get ideas for proper letter and envelope salutations here.