How to Make Proper Introductions
Although communication is becoming more informal these days, it is still appropriate to follow specific etiquette in a business setting when introducing a visitor or someone new to the organization. The way that a person is treated says a great deal about the culture of the company and the way it treats people. Read on to learn how to make proper introductions.
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Instructions
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Always introduce the person of higher rank to someone else. In business settings, rank and status determine who takes priority over others. Other factors, such as gender and age are normally not considered.
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Keep the forms of address alike when introductions are made. Say, "Mrs. Smith, this is Mr. Barnes, our accountant," or "Jim, may I introduce to you Frank Bailey, our human resources manager. Jim is account manager for the Town Bank." It is also helpful to say something about the people being introduced, so they know a little bit about each other.
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Introduce people regardless if you know who is more important than the other. Sometimes it is difficult to know who takes rank over someone else. It may depend on the circumstances of where you meet, for example. In such cases, it is more important to make the introduction than to slight the people and ignore the situation. That will be remembered much longer than who was introduced first.
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Use the word "present" when introducing someone of import, such as a dignitary or elected official, to someone else. "Mayor Jones, I would like to present Ms. Jamison, our CEO."
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Tips & Warnings
Read up on the etiquette of a country if you are visiting it for the first time. Cultures differ on proper introductions and on how people should respond when being introduced.
