-
Step 1
Explain how you know the person and how long you have known her when you open the letter. For example, "I have worked side-by-side with Amy on several marketing promotions for the last five years and I believe she is the perfect candidate for this position."
-
Step 2
Tell why the person is the perfect candidate for the job with specific examples of her qualifications. Example: "Amy is deadline-oriented. Whenever a project is due, she works overtime or takes work home, so she will meet her deadline. "
-
Step 3
Ask the person what some of the traits are the prospective employer is looking for. If she has these qualities, mention them in this section of the letter and again, back up your claims with specific examples. Example: "You are looking for an organized individual for this position and Amy is one of the most organized people I know. She has color-coded her filing system and can quickly find any file I need."
-
Step 4
List your qualifications and why it matters that you wrote this letter. Why should the prospective employer listen to you and your opinion? You have already addressed some of this in the first paragraph when you tell how long you have known this person and how you knew her, but you still want to tell a little of your background here. Add your contact information if you are all right with someone contacting you for follow-up information.
-
Step 5
End on a positive and brief note. You can close with something like, "Thank you for taking the time to consider my letter of reference for Amy. As you can see, she is an organized, deadline-oriented, creative marketing manager, who would fit perfectly into your company. "
