How to Add a Signature in Microsoft Outlook

The following step by step guide will show you how to create and insert a personalized signature using Microsoft Outlook.

Difficulty: Moderately Easy

Instructions

Things You'll Need:

• Computer
• Microsoft Outlook email

Creating A Signature

1. From the main Microsoft Outlook window, find the "Tools" menu, click "Options", and then click the "Mail Format" tab.

2. In the "Compose in this message format" list, click the message format that you want to use the signature with.

3. Under "Signature", click "Signatures", and then click "New."

4. In the "Enter a name for your new signature" box, enter a name.

5. Under "Choose how to create your signature", choose the option you want. Click "Next."

6. In the "Signature text box", type the text you want to have appear as your signature. You may also paste text from another program.

7. Click "Finish" when you have completed entering the new signature.

Inserting Your New Signature Manually Or Automatically

8. For manual insertion- In an open message, click where you want to paste the signature within the message body.

9. On the "Insert" menu, point to "Signature", and then click the signature that you want. If you do not see the signature that you are looking for click "More" to expand the list.

10. For auto insertion- From the main Microsoft Outlook window, on the "Tools" menu, click "Options", and then click the "Mail Format" tab.

11. In the "Compose in this message format" list, choose the message format that you would like to use the signature with.

12. Under "Signatures", select an e-mail account, afterwards select the signatures that you want to use for new messages and for replies and forwards. You may select a different signature for each.

[mattb]

on 2/26/2009 To use graphics/links in your signature it must be an HTML file and the mail format must be HTML.Check out http://www.digisignature.com and view the samples. Some good ideas.