How to Archive Your Post-Production Files

After the completion of a long production project, a lot of information remains that needs storage. Archiving information offers a variety of file storage these days and often it's about picking the best one for the data itself. Below are some ideas on how to archive post-production files.

Instructions

Difficulty: Moderately Easy

Things You’ll Need:

• Files
• DVD/DVR burner
• Compact discs
• Flash drive
• Paper

1. Save or transfer information from a computer hard drive to a compact disc using a DVD/DVR burner. This means to locate the files on your computer's hard drive, insert a blank formatted compact disc into the correct drive and burn a copy of the file. The steps for completing this task vary from operating system to operating system. so use your Help menu for further instructions.
2. Consider using a flash or external drive to store archived information. These are plug-in devices for your computer that allow you to transfer information from your computer's hard drive to the external drive. There are a number of types and models, so pick the one offering you the most storage for your budget.
3. Compress the files on your computer's hard drive. If you are operating a desktop computer with a large memory, you can store the files on your hard drive if all else fails. Compression reduces the size of the file and changes the format for retrieval and later viewing. Check your own computer for detailed instructions on how to compress files under the Help menu.
4. Print out a hard copy of the information and create folders. This paper archiving is a little dated but does offer the assurance of a hard copy in the event of a major computer malfunction. Create a space to store such archival information that is cool and dry.
5. Make two copies of everything and store the copies separately. Whether you combine a computer copy and a paper copy or a hard drive copy and a CD copy, be sure there are two different retrieval copies of the post-production information. Two copies only seems redundant until one copy is gone.
6. Organize your post-production files using a labeling and retrieval system that works best for you. Whether you choose the client's name, the date of production, the title of the project or some other label, be sure it is one you can easily remember. One day someone may ask for that file and it's no good archiving files if you can't find them later.