How to Communicate Effectively in a Team

Although the purpose of working as a team is to share ideas and increase productivity, faulty communication among the members can sidetrack the entire effort. Establish some ground rules to keep everyone up to date, avoid confusion and complete the project with ease.

Instructions

1. Create an outline of the project's steps with a clear list of which team member is responsible for each step. If one person shirks his duties, you'll be able to identify the shortcoming and compensate accordingly.

2. Set up an email group so you'll be able to conveniently send and address questions, updates and changes. Members won't be able to deny they've missed emails or that they're unclear about the project guidelines.

3. Be completely honest with your teammates, even if it means telling someone that you don't agree with his ideas or that you want to take the project in a different direction. Express your concerns in front of the entire team rather than talking behind his back.

4. Meet in person several times before the deadline if you need back and forth interaction to change directions or solve problems. Assess each person's progress and reassign duties if someone needs help or can take on additional work.

5. Promise less than you think you can deliver. For example, it's better to tell your teammates that it will take you three days to complete a proposal and have it ready in two instead of trying to dazzle them with assurances of a quick turnaround only to fall short.

Tips & Warnings

• Ask your boss to appoint a team leader to prevent power struggles among team members. Allow the leader to create the outline and schedule the meetings and progress reports, for example.