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How to Use Shorthand Software

Shorthand is a method of quickly documenting verbal instructions or communications temporarily. These notes are always converted into long hand or full text at a later date. This skill used to be essential for office workers and secretaries, but is now most commonly used in the medical, legal and service industries.

Instructions

    • 1

      Select the shorthand software package that best suits your needs. There are specialized packages available for the different industries, ranging from medical and legal transcription to service center order desks.

    • 2

      Choose from EasyScript (see Additional Resources), which works for legal, medical or any other field, or Instant Text V Pro, on of the top shorthand programs for the medical field.

    • 3

      Install the software on your computer. Check the version and type of word processing software to ensure compatibility when creating documents. Select the glossaries that you use most commonly in your work. The software will provide you with the most logical word based on the type of documents you are creating.

    • 4

      Open your work processing software and the shorthand software. Begin typing your document. When you have a shorthand form of a word, type that text in and pause. The shorthand software will pop up and offer a list of possible words. Most software packages will learn your patterns and provide you with commonly used words or phrases first.

    • 5

      Save your work in the work processing software frequently to avoid data loss. Upgrade the glossaries for the shorthand software frequently to take advantage of commonly used phrases and terms to maximize the benefit of this tool.

Tips & Warnings

  • Learning how to use a shorthand software saves hours of time for professionals, journalists and college students.

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