How to Write a Reference Letter

So you need to know how to write a reference. Do not fear! It’s not that hard. Address the following topics and adhere to the advice given and you will do fine. This guideline should work well for anyone you have spent any time with as long as you have a reason to refer them. Don’t forget to proofread.

Difficulty: Moderate

Instructions

1. What are your qualifications? Why does your opinion matter?

2. How do you know the applicant and how long have you known him/her?

3. What would make this person stand out against other applicants? List any exceptional skills and qualities, especially those related to, but not limited to, those applicable to the field of application. Give specific, personal examples.

4. What makes the applicant competent in a specific field. Include experience, organizational and communication skills, achievements and awards, interaction with others, sound judgment, reliability.

5. List your own contact information if you are willing to receive follow-up correspondence or answer questions.

6. Do not list weaknesses for any reason. If you can’t say something nice, don’t say anything at all. Rather, decline when asked to write the letter. Even words like ‘perfectionist’ can be viewed in a negative light. Also, unless it is pertinent, do not refer in any way to the applicant's race, age, gender, marital status, religion or political affiliation. Avoid revealing any emotional connection to the applicant as it will give the reviewer a sense that you are bias and they may disregard your opinion.

7. Don't be too brief, but be concise, making every word count. In general, a reference letter should be one page unless circumstances warrant a more detailed letter.

Tips & Warnings

• These guidelines for how to write a reference will work better if you know the person well.