How to Write Follow Up Business Letters

Business follow up letters are often used in to thank people for the time they spent in a job interview or meeting and demonstrate continued interest in the business relationship. They're also used to reiterate information, remind people of things that need to be done and add information that wasn't covered during a meeting.

Instructions

1. Mention whether you need a response. Tell the recipient how to contact you. Mention the best method for contacting you, either in person or by mail, email or phone.

2. Recap the positive aspects of your product in a sales follow up. For a job interview follow up, restate your skills and how you would be the right candidate for the position. Offer additional information about your services.

3. Use the follow up letter as an opportunity to recover. If there were questions asked during the meeting or interview that you were unable to answer, give your response in the letter.

4. Send the letter promptly, while the interview or meeting is still fresh. It should be sent the same day if possible and within 48 hours at most.

5. Keep the writing style formal, since you're still in the beginning stages of a business relationship.

6. Proofread the letter well. Use grammar and spell checking tools.

Resources

• WriteExpress provides letter templates.
• WhiteSmoke has templates, grammar tools and dictionaries.