How to Merge Documents in Microsoft Word

By eHow Computers Editor

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There are times when you need to work on a document more than once and you may forget that you've worked on it before. Therefore, you need to merge the documents to make sure you have everything that is necessary. There are also times at work when more than one person will be working on the same document, so merging documents is important to learn.

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Instructions

Difficulty: Moderate

Step1

Open up Microsoft Word and open the earliest version of the document.

Step2

Select "Tools" and "Compare and Merge Documents."

Step3

Go to the latest version of the document and click "Merge."

Step4

Start with the latest version of the document and follow "Step 2." For "Step 3" instead of clicking on "Merge," click on "Merge into current document." This is an alternative to starting with the earliest version.

Step5

Accept or reject the changes made. The "Reviewer Toolbar" will be available. On this toolbar, find the "Accept Change" button and the "Reject Change/Delete Comment" button. After all the changes have been accepted or rejected, click the "Display for Review" down arrow and click "Final."

Step6

Save the file after you have completed the changes. You have now successfully merged the documents and made a final complete version.

Tips & Warnings

The differences in each document will appear in a different color. Therefore, if you have merged four documents you will have four different colors.
It would be wise to save the final document under another name so you know this is the completed file.